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E-File W-2 directly with the SSA and deliver employee copies via postal mail or online access.
Pay $5.99 $3.99 from the second paystub!
Here are some of the best benefits you’ll get when you choose to e-file Form W-2 through 123PayStubs.
Your forms will be validated against the IRS business rules in order to reduce the chances of form rejection.
Opt for postal mailing and we’ll send copies of Form W-2 to your employees on your behalf.
Once the SSA processes your return, you’ll be notified of your return status by email.
While filing your W-2 forms, Form W-3 will be generated automatically for your record-keeping purposes.
This article gives clear instructions on how to calculate and reconcile YTD on the paystub.
Before you begin to e-file Form W-2, collect the information below and keep it handy:
Employer Details: Name, EIN, Employer Type, and Address
Employee Details: Name, SSN, Address, and Contact Information
Federal Details: Federal wages and federal income tax withheld
FICA Details: Social security and Medicare taxes withheld
State Details: State wages and state income tax withheld
Local Tax Details: Local, city or other income tax withheld
Have these information ready? File your Form W-2 in less than 2 minutes.
Generate Paystub NowSimple Steps
You can e-file Form W2 with the SSA by following a few simple steps. Here’s how to e-file Form W-2 using 123PayStubs.
Enter the form information including employee and employer info, federal and state wages info, and federal and state taxes withheld.
Federal, state, Social Security, and Medicare taxes are calculated automatically. Choose your template, preview, and make corrections if required.
Transmit the return to the Social Security Administration (SSA).
E-file Form W-2 as simple as 1-2-3!
Create Paystub NowFAQ
Form W-2 is a wage and tax statement filed with the Social Security Administration (SSA) to report the wages paid to employees and taxes withheld (federal and state income tax, social security, and Medicare) from them during a calendar year. After filing the return with the SSA, employers must also send a copy of Form W-2 to the corresponding employees so that they can file their year-end taxes.
Form W-2 must be filed on or before February 02, 2026, with the SSA. You can choose to file the return electronically in order to save time and ensure the return is error-free. Please note that a copy of Form W-2 must be sent to employees before February 02, 2026.
If you e-file Form W-2 through 123PayStubs, you need not file Form W-3 as we’ll send it directly to the agency. However, we still auto-generate Form W-3 for your records, which you can view and download from the Dashboard.
If you have one or more employees to whom you made payments for their services in business or trade, you must file Form W-2. That is, you must file Form W-2 if you have:
Reach out our customer support team by chat or email for any questions that you may have regarding our paystub generator.
